Portland Public Schools – AP® Exam Registration & Policies

PPS Students and Families

 

Please review the following information in order to register for May 2020 AP® (Advanced Placement) exams.  Read carefully as policies and procedures have changed for the the 2019-20 school year.   (If you are not a PPS student but would like to take an AP® exam with PPS, please contact Anna Lortz at the PPS District AP® office: 503-916-3517 or at alortz@pps.net to request permission and receive instructions.)

New Deadlines and New Procedures!

Step 1: Submit Exam Fee Deposit – To indicate intention and commitment to take an AP® exam in the May 2020 AP® Exam administration, a $40 per exam deposit is due to APTS by November 1, 2019*. (Click on Submit AP® Exam Fees below.)

DEADLINE EXTENDED TO DECEMBER 13, 2019 (Please note that the site will be closed November 2-6.)

Step 2: Register for your AP Exam – To complete AP exam registration, students must then JOIN their AP® Exam-Only Group at myap.collegeboard using the join code emailed to them after the exam fee deposit is paid.  November 1, 2019 is the deadline to register for your AP exam. (For AP® students, this process is a separate process from joining your online AP class section completed in class.)*

Step 3:  Submit balance due – Starting on January 5, students/families who activated an exam(s) by paying the deposit and completing the Join Code registration, will receive a personalized invoice for the applicable balance of fees due via email. Balance due paid in full by March 1, 2020.*

NOTE: BOTH deposit payment and exam registration must be completed by November 1, 2019 to enable the AP® Coordinator to submit the exam order to College Board. Students who do not have both steps completed by November 1 will incur a $40/exam penalty fee. No new exam orders will be possible after March 1, 2020.

EXAM DATES & TIMES:  May 4-8, 2020 and May 11-15, 2020

    • Morning exams. Doors open at  7:15; Check-in begins at 7:30; Exams end at approximately 12 pm.
    • Afternoon exams. Doors open at 11:15; Check-in begins at 11:30; Exams end at approximately  4:00.
    • Students are not allowed to leave any AP® exam early.  Students who have after-school sports or jobs are responsible for informing coaches or employers of their AP® exam obligations.
    • Late Arrival – Students who arrive after the start of the exam administration will not be admitted.
    • Absence –  All absences from AP® exams will be reported to your high school. If you miss the exam for College Board approved reasons, you may be able to take a late exam.
    • AP® Spanish Language and AP® Music Theory may run later than noon due to audio recording requirements. Please bring an extra snack.

LOCATION: 

    • Most AP® Exams will take place at the Portland Expo Center, 2060 N. Marine Drive, Portland, OR 97217- conveniently located on the TriMet MAX Yellow Line.
    • AP® Chinese and AP® Japanese exams which will take place at the main PPS administration building, 501 N. Dixon St. Portland, OR 97227. Be sure to allow sufficient time to reach the test site before testing begins.
    • Students testing with a College Board approved disabilities accommodation will take their exams at their high school.

WE HIGHLY RECOMMEND that students are dropped off, carpool or use TriMet.

~ Allow sufficient time for traffic in order to reach the test site before check-in begins. ~

Students parking at the Expo Center will receive a free parking voucher at the end of the exam.

REGISTRATION: You must complete online registration between October 1 and November 1 to be able to participate in AP® testing.*

    • Permission: You and your parent/guardian will need to provide an electronic signature agreeing that:
    • You have permission to travel to/from the off-campus testing site.
    • You will adhere to test security regulations as laid out in the guidelines by PPS on this registration website as well as in the College Board’s Bulletin for AP Students and Parents.
    • Registration is mandatory: Students will not be allowed to “walk-in” on the day of an exam for which they have not previously registered.  You MUST register by November 1st, 2019.
    • To register for two exams offered on the same date, complete the deposit form fully and submit payment. The student will be contacted by APTS to alert them which of the two AP® Exams they have been assigned to for an alternate date.
    • Students may not sit for both AP® Calculus AB and BC in the same year. Select carefully.
    • Be careful when registering for English LANGUAGE or English LITERATURE.  Choose the right one. Check with your AP® Teacher if you are unsure.
    • Due to space constraints for the AP® Chinese, AP® Japanese and AP® Spanish Language exams, these exams will be offered on MULTIPLE exam dates. Please note that students will be assigned a testing date for these exams based on available space.

* Students enrolled in AP Comparative Government and AP Macroeconomics that COMMENCES in the Spring/Second semester may submit a deposit in the Fall but are not required to do so. Students enrolled in these courses and these courses ONLY will be able to submit exam fees and activate the exam without penalty between February 1 and February 14.

PAYMENT: A $40 deposit per exam must be paid in advance.  Registration is incomplete until deposit payment is received. Remaining balance due will be invoiced monthly by email from APTS until the final payment deadline in March 2020.

    • Cost:  Each exam is $69.  (AP Capstone exams are $117.)
    • Credit or Debit: Pay online using this system.
    • Check or Money Order: Follow directions using this system and mail payment to address provided online. (Must be postmarked by October 28, 2019.)
    • Refunds are possible until November 1, 2019. After that date, refunds less the $40/exam deposit are available.

* Students enrolled in AP Comparative Government and AP Macroeconomics that COMMENCES in the Spring/Second semester may submit a deposit in the Fall but are not required to do so. Students enrolled in these courses and these courses ONLY will be able to submit exam fees and activate the exam without penalty between February 1 and February 14.

FEE WAIVERS:   

    • Please see your school’s Advanced Placement Coordinator about obtaining a fee reduction.  You must have a photo ID to obtain a fee waiver form. The deadline to return a signed fee waiver form is October 15, 2019 by 4:00 PM.
    • Once you receive your fee waiver code, you will be able to submit a deposit payment on the APTS website for the reduced amount. You must complete the APTS Deposit Form by October 15, 2019 to enable fee reduction verification and completion of the registration on MyAP before November 1, 2019.
    • Unapproved code usage will result in cancellation of the exam order until full payment is received.

***Depending on the type of fee waiver received, students may be charged the unused exam fee if they do not attend and complete their AP exams.***

Accommodations for Students with Disabilities: Testing accommodations present on an IEP or 504 are not automatically applied to AP® exams. The College Board requires students seeking testing accommodations for AP® exams to apply privately for approval before any accommodations may be granted in May. This year’s deadline for application for approved accommodations is January 17, 2020. Please contact your school’s AP® Coordinator if you are unsure who to speak to regarding the process.

DURING THE EXAM:

Please bring the following:

    • Your photo ID (either a government or school-issued photo ID)
    • At least two sharpened #2 pencils with erasers (mechanical pencils are not permitted)
    • At least two black or dark-blue ballpoint pens for free response (highlighters and white-out are not permitted)
    • A graphing calculator for Biology, Calculus AB/BC, Chemistry, Physics, and Statistics (see calculator guidelines at www.collegeboard.com/ap/calculators).  Students may bring 2 calculators but are not permitted to share calculators during the exam.  Make sure your calculator has fresh batteries.
    • Ruler or straightedge (for the Physics exams only)
    • Snack and water in a clear Ziploc bag kept separate from purse or backpack
    • Warm clothing for layering

Note: You will NOT have access to your purse or backpack at any time during testing, including break.

TECHNOLOGY:

Electronic equipment (phones, smartwatches, or wearable technology of any kind, laptops, tablet computers, Bluetooth devices, portable listening or recording devices—MP3 player, iPod®, etc.—cameras or photographic equipment, devices that can access the internet, separate timers of any type, watches that beep and any other electronic or communication devices) are prohibited in the exam room and break area.

If a student uses or is seen with any of these electronic items in the testing room or during the break, they will be confiscated and the student will be dismissed from testing.  If a phone, watch or other electronic device rings, vibrates, beeps, etc. in the exam room during the test, it may invalidate EVERYONE’S test in the room.

 

By clicking on the link below, you acknowledge that you have fully read and understood the AP® exam registration policies outlined above. You will be required to digitally sign the deposit form to complete the attestation.

Submit AP® Exam Deposit

Questions or need assistance? Please email us at info@aptsusa.com

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